Set-up a mail system

Use different colored folders to categorize the mail you receive. For example Red you need to act on (write a letter, make a phone call, etc.) Gray for your information: Yellow-Meetings, upcoming events: Green- minutes of other meetings, newsletters, reports, etc. Black-flyers, advertising materials. Stamp the date received on all mail, and follow up as quickly as possible, if necessary.
Make up a reading folder. Read or browse this material during lunch or when ever you have some slow time. Make up files with specific categories for those articles you want to keep as a reference. Check on these periodically to see if the information is still up to date.